Guidelines on use of Photographic and Filming Equipment

Royal Grappling Academy Jiu-Jitsu Club has adopted a policy in relation to the use of images of athletes on their websites and in other publications, as there have been concerns about the risks posed directly and indirectly to children and young people through the use of photographs on sports websites and other publications. Where practical we will try to use models or illustrations when promoting an activity and avoid the use of the first name and surname of individuals in a photograph. This reduces the risk of inappropriate, unsolicited attention from people within and outside the sport.

Photography and the recording of images in a public place do not generally require explicit or prior consent. Royal Grappling Academy would ask parents not to photograph children during practice without prior permission. If there is a cause for concern the organiser may ask a person to desist from taking pictures. However taking photographs of grapplers, using web sites to publicise grappling activities and the videoing of events, competitions, training and coaching sessions are normal activities within most Brazilian Jiu-Jitsu clubs. Royal Grappling Academy does not seek in any way to eliminate or curtail these activities but proposes certain safeguards in order to minimise the risk or threats that inappropriate use of photographs or the recording of images may pose, particularly for young people. These safeguards should:

• allow and facilitate the recording of relevant and suitable materials,
• record the enjoyment of young people participating in BJJ activities;
• enable coaches to use the latest technology in the delivery of training skills;
• enable our club to promote their activities in a safe and non threatening manner.

A common sense approach is required when deciding on what may or may not be appropriate as we do not want to prohibit the recording of events, coaching or celebrations through the use of camera or recording technology. Outlining the Club’s photography and recording policy at the outset will clarify matters for all concerned. It may also be useful to request youth grapplers and their parents to give the club signed permission for the recording of photographic and recorded images etc. as part of the registration process.

Guidelines on the use of photography:

• If the  youth athlete is named, avoid using their photograph – unless parent’s permission is obtained;
• If a photograph is used, avoid naming the athlete;
• Only use images of athletes in suitable dress to reduce the risk of inappropriate use. The content of the photograph should focus on the activity not on a particular child;
• Create recognised procedures for reporting the use of inappropriate images to reduce the risks to athletes. Follow the child protection procedures, ensuring either the designated officer or the social service and/or police are informed.
• From time to time young grapplers are presented with an award or achieve recognition and these events are photographed. Prior permission should be sought to name these individuals in media or website reports.
• Clubs, coaches and volunteers should be permitted to use video equipment as a legitimate coaching aid and as a means of recording special occasions; however, care should be taken in the dissemination, storage and use of such material

Professional Photography

When commissioning professional photographers or inviting the press to an activity or event we will aim to ensure they are clear about our expectations of them in relation to child protection. Professional photographers/film/video operators wishing to record an event or practice session should seek accreditation with the Children’s/Safeguarding Officer or event organiser by producing their professional identification for the details to be recorded. We will then:

• Provide a clear brief about what is considered appropriate in terms of content and behaviour;
• Issue the photographer with identification which must be worn at all times;
• Keep a record of accreditations;
• Inform athletes and parents that a photographer will be in attendance at an event and ensure they consent to both the taking and publication of films or photographs;
• not allow unsupervised access to athletes or one to one photo sessions at events;
• not approve/allow photo sessions outside the events or at an athlete’s home.


Web Site Usage

Royal Grappling Academy have a well established web site and social media network that enable the publishing of activities, improving communication with members and the general public and as a general publicity forum for local, national and international use. The Internet is an exciting and user friendly communication outlet for young people and it is therefore important that we attempt to engage with our young members in an equally user friendly manner and publicise Brazilian Jiu-Jitsu events and activities as being important and interesting. Websites are regularly used by young people so it is important that guidelines are put in place. This can be done through an Acceptable Use Policy.

Acceptable Use Policy for Websites

It is important that while not wishing in any way to restrict the use of and accessibility to our website that we recognize our responsibility in maintaining websites that are not only interesting and newsworthy but that are also safe. The Guidelines for use of photography and filming, as previously outlined elsewhere in this document also apply to those that maintain a web site. These guidelines are particularly applicable when photographs and images of youth grapplers are being used.